Employment & Auditions

The Milwaukee Symphony Orchestra currently has the following employment opportunities available:

Director of Orchestra Personnel

Executive Assistant & Board Liaison

Campaign Gift Officer

 

Director of Orchestra Personnel

ORGANIZATION PROFILE

The Milwaukee Symphony Orchestra (MSO) is the largest cultural organization in Wisconsin performing over 135 concerts each season. Since its inception in 1959, the orchestra has received critical acclaim for artistic excellence and the organization as a whole has been a leader in musical education and technology. The MSO is a cultural cornerstone as it provides enrichment and education activities for audiences of every age, economic status, and background.  Excitingly,  the MSO is preparing to own and control its own home for the first time in history by renovating and moving into the Grand Theater in 2020.

POSITION SUMMARY

The Director of Orchestra Personnel is critical in maintaining a healthy and respectful relationship between the members of the orchestra and the administration of the Milwaukee Symphony Orchestra, providing effective and efficient management and administration of all orchestra personnel activities, and maintaining compliance with the collective bargaining agreement.

SUPERVISORY RESPONSIBILITIES 

Directly supervises the Assistant Personnel Manager and the members of the orchestra in cooperation with the Vice President for Artistic Planning and Operations.   

ESSENTIAL DUTIES AND RESPONSIBILITIES 

(Other duties may be required or assigned):

  • Promote positive relationships with musicians, administration, and other relevant entities
  • Assist with ensuring compliance with the Musicians’ Agreement, foresee and communicate any potential violations or concerns, and assist in resolving any such matters amicably.
  • Liaison with conductors and guest artists of related contractual matters including intermission length
  • Hire extra and substitute musicians in consultation with principal players as required by instrumentation needs for all orchestra services
  • Participate in various committee meetings including Players’ Council and Artistic Liaison Committee
  • Attend all orchestra services; monitor compliance with the CBA; keep official time clock and take attendance
  • Ensure that musicians meet requirements of attendance, punctuality, dress and discipline
  • Prepare the orchestral payroll and communicate with Finance department
  • Maintain all records of leave, personal days, sick days and other absences
  • Prepare and distribute schedules and rosters for orchestra services
  • Prepare and manage personnel budgets for all orchestra events and for use in the Finance department’s preparation of the annual budget
  • Oversee auditions and ensure compliance with CBA regulations
  • Assist with logistical concerns of orchestra events
  • Assist with the negotiation of individual full-time musician contracts
  • Work with Human Resources to ensure compliance with all state and federal labor laws
  • Liaison between musicians and Human Resources on benefit matters
  • Assist the Marketing and Development departments in identifying musicians to perform for other events
  • Participate on the negotiation team in collective bargaining and research relevant topics and practices within the industry

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree and preferably 5 years experience in orchestra personnel management, or related experience and experience as a professional orchestral musician.

CONTACT WITH OTHERS

This position interacts with musicians, staff, Music Director, conductors, guest artists, the public, legal counsel and volunteers.

QUALIFICATIONS AND SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, have exceptional interpersonal skills, and a positive “can-do” attitude, ideally with a good sense of humor.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Contribute to building positive team spirit putting team success above own interests, build morale and group commitment to goals and objectives, and support other’s efforts to succeed by fostering a cooperative work environment
  • Treat people with respect, keep commitments, inspire the trust of others, work ethically and with integrity, and uphold institutional values
  • Accept responsibility for ones actions, decisions, and results
  • Behave and communicate in a manner that is transparent and honest
  • Speak clearly, confidently and persuasively in positive and negative situations, listen with empathy and get clarification, participate constructively and thoughtfully in meetings
  • Identify and resolve problems in a timely and effective manner, develop alternative solutions, work well in group problems solving situations and use reason and empathy when dealing with emotional topics
  • Detail oriented with a high level of accuracy
  • Ability to analyze and interpret financial data and prepare budgets and projections
  • Knowledge and Familiarity with Microsoft Office and Databases
  • Write clearly and informatively and present numerical data effectively
  • Improve and promote quality
  • Work within approved budgets; developing, recommending and implementing cost saving measures
  • Show respect and sensitivity for cultural differences and promote a harassment-free environment

LANGUAGE SKILLS

This position requires excellent verbal and written communication skills.

CERTIFICATES OR LICENSES REQUIRED

None at this time

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work schedule requires flexibility including nights and weekends.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

The above is representative of the position; there may be other activities or responsibilities required which are not listed. This does not constitute a contract with any person in any position.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of the Milwaukee Symphony Orchestra to employ the most qualified person available for a job. This policy recognizes individual differences and the specific demands of each position. The MSO has a firm commitment to extend equal opportunity for employment and promotion to all people without regard to age, race, creed, color, disability, marital status, sex, national origin, ancestry, sexual orientation, arrest or conviction record, military service or any other characteristic prohibited by law except where a bona fide occupational qualification precludes employment.

AMERICANS WITH DISABILITIES ACT

The MSO complies with all provisions of the Americans with Disabilities Act and Accommodation of Disabilities. This means that we do not discriminate against any qualified individual with a disability in any phase of the employment relationship to include: application for employment, recruitment, hiring, promotion, and/or advancement in employment, compensation, training opportunities or other terms, conditions or privileges of employment.

The MSO believes in and practices equal employment opportunities for all employees and applicants for employment. Managers and supervisors are responsible for implementation of this policy. All questions about this Act should be discussed with the Human Resources Manager.

COMPENSATION

Salary will be commensurate with experience as appropriate.  The Director of Orchestra Personnel is entitled to all benefits available to full-time employees including health, dental, life and long term disability insurances and eligibility to participate in vision insurance, flexible spending account plans, and staff retirement savings plans.

TO APPLY

Please send your cover letter and resume, addressed to Bret Dorhout, Vice President for Artistic Planning and Operations, by email in PDF or Word formats to dorhoutb@mso.org. Please, no phone calls or hard copy/physical mail submissions.

The MSO is an Equal Opportunity Employer.

 

Executive Assistant & Board Liaison

JOB PURPOSE AND REPORTING STRUCTURE

The Executive Assistant and Board Liaison provides high-level support to the President & CEO and Executive Vice President, performing a wide variety of highly responsible tasks and confidential work including scheduling appointments, handling correspondence, conducting research, preparing reports, coordinating special projects and events, and managing Board of Director relations.

S/he will serve as a critical hub for the organization, promoting effective communication and cooperation between executive leadership, musicians, Board members, the Music Director, and external constituencies. This individual will possess exceptional communication, organization, administrative, and interpersonal skills, as well as the judgment and decorum required to represent the office of the President and CEO. S/he will be a creative problem solver, be detail-oriented, and be able to maintain composure in a fast-paced environment. A passion for the arts is essential.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

Executive Team

  • Manages the President & CEO’s and Executive Vice President’s calendar, helping to optimize their time and energy through careful planning and coordination; schedules meetings, phone calls, patron and donor events, community presentations, travel, and appointments with staff, musicians, Board members, government officials, and community partners; ensures the executive leadership is briefed on appointments and that s/he arrives to them on time
  • Oversees the creation, production, and distribution of internal and external communications for the executive leadership, including letters, acknowledgements, website articles, blogs, and administrative memos; ensures thank you calls are conducted in a timely manner; prepares meeting agendas, presentations, and reports
  • Screens phone calls, mail, and electronic messaging, and directs or responds to accordingly; coordinates interview and photography needs of the executive leadership
  • Staffs the executive leadership at Symphony events and functions; assists in prioritizing who he should greet and ensures that he is able to connect with all identified patrons; manages logistics to maximize effectiveness
  • Makes travel arrangements for the President and CEO, including transportation, hotel, meetings, and registrations; creates travel itineraries and agendas; compiles post-trip action items and expense reports
  • Works collaboratively with staff, musicians, and Board members to address opportunities, challenges, or concerns referred to the office of the President and CEO and Executive Vice President; organizes and maintains confidential files and records

Board Liaison

  • Responsible for the creation, distribution and maintenance of Board and committee meeting schedules and the annual Board handbook; serves as the primary resource for Directors and staff regarding Board processes and procedures
  • Prepares and distributes agendas and meeting packets for Board of Director, Executive Committee, Governance Committee, Finance Committee, and Trustee Committee meetings; takes minutes and identifies any required action items; oversees the record-keeping process for the Board and all Committees; coordinates activities of the Chairman’s Council
  • Ensures Board of Director communication is professional, timely, and accurate; coordinates and helps to facilitate the execution of individual Board member work plans

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATION REQUIREMENTS

This position requires seven years prior experience (or a combination of education and experience sufficient to successfully perform the essential duties of the job) as an executive level administrative assistant to a Senior Executive with experience in office management and purchasing.  Four-year degree desired.

EQUIPMENT REQUIRED

This position is required to use a computer and associated software (principally Microsoft Office), computer printer, calculator, photocopier, fax machine, telephone, voice mail and calculator. Experience with Tessitura, a ticketing & donor software program, preferred.

CONTACTS WITH OTHERS

This position interacts with all levels of the organization including staff and musicians, the public, artists and Board members.

LANGUAGE SKILLS

Excellent verbal and written skills are necessary, including the ability to speak before a group and motivate others.

MATHEMATICAL SKILLS

This position requires basic math skills, including addition, subtraction, multiplication, division, ability to calculate percentage and fractions.

REASONING ABILITY

Able to collect data and information, establish facts and draw valid conclusions.

CERTIFICATES OR LICENSES REQUIRED

None

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee’s encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

The above is representative of the position; there may be other activities or responsibilities required which are not listed. This does not constitute a contract with any person in any position.

COMPENSATION AND APPLICATION

Salary is commensurate with experience. The Milwaukee Symphony offers a competitive benefits package, which includes medical, disability, life insurance, 403b retirement plan, and paid time off.

To apply, please send a cover letter, salary requirements, resume and references to Susan Loris, Executive Vice President of Institutional Advancement, at loriss@mso.org. Candidates selected for further consideration will be contacted. Position will be opened until filled. No phone calls please.

The MSO is an Equal Opportunity Employer.

 

Campaign Gift Officer

JOB PURPOSE AND REPORTING STRUCTURE

Under the direction of the Director of Campaign & Leadership Gifts, the Campaign Gift Officer oversees the identification, cultivation and highly personalized solicitation of individual donors and prospects targeted for the MSO’s A Grand Future campaign. These donors and prospects may elect to make gifts through charitable funds, family foundations, or privately-held corporations. The Campaign Gift Officer is expected to meet in-person with donors and prospects and be externally focused, thereby enhancing the donors’ relationships with the MSO. Knowledge of music and/or the arts is preferable.  

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manage a portfolio of approximately 150-175 individual donors and prospects who have the capacity to give significant multi-year gifts to the MSO’s capital campaign, with the goal of maximizing support from each donor.

Portfolio make-up:

The Campaign Gift Officer will handle a portfolio of high-capacity individuals with varying degrees of connection to the MSO, including subscribers, single-ticket buyers, event attendees, and Annual Fund donors. The Campaign Gift Officer will work to qualify prospects through research, in person discovery meetings, and data analysis.

Goals for these donors include:

  • Creation of an individualized Moves Management plan for each donor.
  • Understand the MSO donors’ individual motivations and aspirations to help drive increased giving.
  • Utilize research, data analysis, personal contacts, volunteers, and staff to create lasting relationships with MSO donors.
  • Solicitation of significant multi-year campaign gifts alongside, in most cases, recurring annual fund gifts.

Prepare and write proposals, solicitation letters and reports as needed.

Assist with various development events and functions to raise awareness and contributions.

Work select Maestro’s Club events and serve as Development representative at MSO concerts and events as needed.

Assist with other campaigns or projects as directed or needed.

Additional duties may be assigned for professional growth and as the needs of the office change.

SUPERVISORY RESPONSIBILITIES

None to date.

CONTACTS WITH OTHERS

This position is highly visible and has contact with MSO donors, MSO ticket buyers and concert attendees, MSO Board members, Forte, Crescendo, campaign volunteers, MSO staff and orchestra members.

QUALIFICATION REQUIREMENTS

The Milwaukee Symphony Orchestra seeks a candidate with three to five years of development experience in a non-profit environment.  A proven track record of success in relationship fundraising management is required. This position is highly visible and has contact with MSO leadership, campaign volunteers, MSO staff and orchestra members and prominent community leaders.  The ideal candidate must be able to meet the donor where he/she is, and tailor strategies to his/her interests.  He or she must be adept at soliciting gifts from prospective and current donors and at developing relationships with prospects new to the organization.  A solid understanding of fundraising principles is required. He or she will also have a keen appreciation for the organization’s history, mission and contributions to the arts.  The successful candidate will welcome the opportunity to attend evening and weekend concerts on a regular basis, to participate in special events, and to become a visible and active member of the Milwaukee community.

EDUCATION

A Bachelor’s degree (or a combination of education and experience sufficient to successfully perform the essential duties of the job). Ease in working with donor databases is required. Tessitura database experience is helpful. This position requires excellent verbal and written communication skills. Experience with music desired.  Intellectual curiosity is a must.

EQUIPMENT AND LICENSES REQUIRED:

Access to a car and a valid driver’s license are essential to perform this position.  Must have a cell phone.  Must be able to use a computer and related software, as well as a printer, telephone, voice mail, fax, copier/scanner and calculator.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

Must be able to carry boxes up to 25 pounds, and climb ladders to install banners or signage. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.  Manual dexterity required in order to use keyboard effectively. 

The above is representative of the position; there may be other activities or responsibilities required which are not listed. This does not constitute a contract with any person in any position.

APPLICATION PROCESS

Please submit your resume, addressed to Shannon Rolbiecki, Director of Campaign & Leadership Gifts, by email in PDF or Word formats to rolbieckis@mso.org. Please, no phone calls or hard copy/physical mail submissions.

The MSO is an Equal Opportunity Employer.

AUDITIONS

Information on upcoming audition opportunities: