Employment & Auditions

The Milwaukee Symphony Orchestra currently has the following employment opportunities available:

Director of Orchestra Personnel

AP and Payroll Accountant

Prospect Researcher 

 

Director of Orchestra Personnel

ORGANIZATION PROFILE

The Milwaukee Symphony Orchestra (MSO) is the largest cultural organization in Wisconsin performing over 135 concerts each season. Since its inception in 1959, the orchestra has received critical acclaim for artistic excellence and the organization as a whole has been a leader in musical education and technology. The MSO is a cultural cornerstone as it provides enrichment and education activities for audiences of every age, economic status, and background.  Excitingly,  the MSO is preparing to own and control its own home for the first time in history by renovating and moving into the Grand Theater in 2020.

POSITION SUMMARY

The Director of Orchestra Personnel is critical in maintaining a healthy and respectful relationship between the members of the orchestra and the administration of the Milwaukee Symphony Orchestra, providing effective and efficient management and administration of all orchestra personnel activities, and maintaining compliance with the collective bargaining agreement.

SUPERVISORY RESPONSIBILITIES 

Directly supervises the Assistant Personnel Manager and the members of the orchestra in cooperation with the Vice President for Artistic Planning and Operations.   

ESSENTIAL DUTIES AND RESPONSIBILITIES 

(Other duties may be required or assigned):

  • Promote positive relationships with musicians, administration, and other relevant entities
  • Assist with ensuring compliance with the Musicians’ Agreement, foresee and communicate any potential violations or concerns, and assist in resolving any such matters amicably.
  • Liaison with conductors and guest artists of related contractual matters including intermission length
  • Hire extra and substitute musicians in consultation with principal players as required by instrumentation needs for all orchestra services
  • Participate in various committee meetings including Players’ Council and Artistic Liaison Committee
  • Attend all orchestra services; monitor compliance with the CBA; keep official time clock and take attendance
  • Ensure that musicians meet requirements of attendance, punctuality, dress and discipline
  • Prepare the orchestral payroll and communicate with Finance department
  • Maintain all records of leave, personal days, sick days and other absences
  • Prepare and distribute schedules and rosters for orchestra services
  • Prepare and manage personnel budgets for all orchestra events and for use in the Finance department’s preparation of the annual budget
  • Oversee auditions and ensure compliance with CBA regulations
  • Assist with logistical concerns of orchestra events
  • Assist with the negotiation of individual full-time musician contracts
  • Work with Human Resources to ensure compliance with all state and federal labor laws
  • Liaison between musicians and Human Resources on benefit matters
  • Assist the Marketing and Development departments in identifying musicians to perform for other events
  • Participate on the negotiation team in collective bargaining and research relevant topics and practices within the industry

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree and preferably 5 years experience in orchestra personnel management, or related experience and experience as a professional orchestral musician.

CONTACT WITH OTHERS

This position interacts with musicians, staff, Music Director, conductors, guest artists, the public, legal counsel and volunteers.

QUALIFICATIONS AND SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, have exceptional interpersonal skills, and a positive “can-do” attitude, ideally with a good sense of humor.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Contribute to building positive team spirit putting team success above own interests, build morale and group commitment to goals and objectives, and support other’s efforts to succeed by fostering a cooperative work environment
  • Treat people with respect, keep commitments, inspire the trust of others, work ethically and with integrity, and uphold institutional values
  • Accept responsibility for ones actions, decisions, and results
  • Behave and communicate in a manner that is transparent and honest
  • Speak clearly, confidently and persuasively in positive and negative situations, listen with empathy and get clarification, participate constructively and thoughtfully in meetings
  • Identify and resolve problems in a timely and effective manner, develop alternative solutions, work well in group problems solving situations and use reason and empathy when dealing with emotional topics
  • Detail oriented with a high level of accuracy
  • Ability to analyze and interpret financial data and prepare budgets and projections
  • Knowledge and Familiarity with Microsoft Office and Databases
  • Write clearly and informatively and present numerical data effectively
  • Improve and promote quality
  • Work within approved budgets; developing, recommending and implementing cost saving measures
  • Show respect and sensitivity for cultural differences and promote a harassment-free environment

LANGUAGE SKILLS

This position requires excellent verbal and written communication skills.

CERTIFICATES OR LICENSES REQUIRED

None at this time

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work schedule requires flexibility including nights and weekends.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

The above is representative of the position; there may be other activities or responsibilities required which are not listed. This does not constitute a contract with any person in any position.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of the Milwaukee Symphony Orchestra to employ the most qualified person available for a job. This policy recognizes individual differences and the specific demands of each position. The MSO has a firm commitment to extend equal opportunity for employment and promotion to all people without regard to age, race, creed, color, disability, marital status, sex, national origin, ancestry, sexual orientation, arrest or conviction record, military service or any other characteristic prohibited by law except where a bona fide occupational qualification precludes employment.

AMERICANS WITH DISABILITIES ACT

The MSO complies with all provisions of the Americans with Disabilities Act and Accommodation of Disabilities. This means that we do not discriminate against any qualified individual with a disability in any phase of the employment relationship to include: application for employment, recruitment, hiring, promotion, and/or advancement in employment, compensation, training opportunities or other terms, conditions or privileges of employment.

The MSO believes in and practices equal employment opportunities for all employees and applicants for employment. Managers and supervisors are responsible for implementation of this policy. All questions about this Act should be discussed with the Human Resources Manager.

COMPENSATION

Salary will be commensurate with experience as appropriate.  The Director of Orchestra Personnel is entitled to all benefits available to full-time employees including health, dental, life and long term disability insurances and eligibility to participate in vision insurance, flexible spending account plans, and staff retirement savings plans.

TO APPLY

Please send your cover letter and resume, addressed to Bret Dorhout, Vice President for Artistic Planning and Operations, by email in PDF or Word formats to dorhoutb@mso.org. Please, no phone calls or hard copy/physical mail submissions.

The MSO is an Equal Opportunity Employer.

 

AP and Payroll Accountant 

JOB PURPOSE AND REPORTING STRUCTURE

Under the direction of the Controller, the AP and Payroll Accountant provides the best possible support to the department and the organization by processing and accounting for Accounts Payable, Cash Disbursements, Payroll, Cash Receipts and routine monthly journal entries, while ensuring the confidentiality of records and information.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. It is expected that all duties are done with a keen attention to detail and in an organized and timely fashion.  Other duties may be assigned.

Accounts Payable: 30%

  • Enter invoices in the accounts payable system, perform a weekly check run, and file invoices after each check run.
  • Ensure all expenses are approved by appropriate staff member (as identified by the Invoice Requisition Approvers list)
  • Maintain the W-9 files and obtain W-9s from vendors and independent contractors before payment.
  • Maintain guest artist contracts and calculate artist payments to ensure correct Wisconsin entertainer tax and/or federal taxes are withheld.
  • Respond to inquiries regarding accounts payable and disbursements.
  • Record and (if requested by the Controller or CFO) initiate cash disbursements.

Payroll: 30%

  • Maintain payroll system and process biweekly payroll through third party payroll provider.

Cash Receipts: 20%

  • Prepare and enter daily cash receipts and perform a weekly reconciliation. Maintain organization of cash receipt files.

Monthly Entries, Miscellaneous and Administrative Functions: 20%

  • Assist controller with month end duties including preparing and entering journal entries.
  • Maintain daily cash balance.
  • Perform administrative assistant functions such as word processing, organizing and maintaining files, making photocopies, preparing mailings, creating and updating spreadsheets for members of the department (including monthly reporting on year to date budget and actual expenses).

SUPERVISORY RESPONSIBILITIES

None

CONTACTS WITH OTHERS

This position has frequent contact with MSO staff in all departments, orchestra members, and vendors.

QUALIFICATION REQUIREMENTS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE 

A candidate with a two year degree in accounting, finance or related field is preferred. We will also consider candidates without a two year degree but with experience in office bookkeeping and payroll. Experience with computerized accounting and payroll systems is desired.

LANGUAGE SKILLS

Good verbal and written communication skills are required.

MATHEMATICAL SKILLS

Above average math skills required.

REASONING ABILITY

Able to collect data and information, establish facts and draw valid conclusions.

OTHER SKILLS AND ABILITIES

This position requires attention to detail and accuracy and good computer skills, including word processing and spread sheet skills, preferably in MS Office. Must be able to maintain highly confidential information.

CERTIFICATES OR LICENSES REQUIRED 

None

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

The above is representative of the position; there may be other activities or responsibilities required which are not listed.  This does not constitute a contract with any person in any position.

APPLICATION PROCESS

Please submit your resume, addressed to Catherine Kiekhofer, Chief Financial Officer, VP of Finance and Administration, by email in PDF or Word formats to finance@mso.org. Please, no phone calls or hard copy/physical mail submissions.

The MSO is an Equal Opportunity Employer.

 

Prospect Researcher

JOB PURPOSE AND REPORTING STRUCTURE

The Prospect Researcher is responsible for identifying, researching, and analyzing prospects for major gift cultivation and solicitation. The Prospect Researcher works with the Campaign & Leadership Gifts team as well as the Individual Giving team to identify and qualify major gift prospects who have the propensity and capacity to support initiatives and campaigns. This specialized research and analysis facilitates the cultivation and solicitation of top prospects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

  • Perform complex analyses and interpret complex financial disclosure documents for the purposes of wealth assessment (SEC and FEC filings, real estate property files, philanthropic giving reports, and foundation tax returns)
  • Track and disseminate relevant news items about top donors and prospects on a regular basis; review local and national media for donor-related information and leads on potential new prospects
  • Prepare documents for leadership donor meetings at the request of Individual Giving Managers
  • Make recommendations regarding assignments and possible prospect and donor connections
  • Organize and maintain historical records, including endowment-related documents
  • Efficiently and accurately enter new prospect information into the Tessitura database
  • Manage Tessitura research tab, including updating information, running reports on research notes, and other tasks as identified
  • Complete special assignments upon request, including report generation and management, data analytics projects, and other tasks as identified
  • Stay abreast of trends in prospect research and development, and participate in professional development opportunities
  • Manage database wealth screening projects

QUALIFICATION REQUIREMENTS

The ideal candidate will possess most of the following professional and personal qualifications:

  • Strong interest in the mission and vision of the Milwaukee Symphony Orchestra
  • Bachelor’s degree in liberal arts, library/information science, business, or related field (or equivalent experience)
  • 2+ years’ prospect research experience (non-profit setting preferred)
  • Proficient with Microsoft Office suite and CRM database (Tessitura preferred)
  • Demonstrated experience with ResearchPoint, iWave, LexisNexis for Development Professionals, Relationship Science, Foundation Center Directory, WealthPoint OnTime, Windfall Data, and/or similar tools
  • Knowledge and compliance with the Association of Professional Researchers for Advancement (Apra) best practices, including a strong commitment to donor privacy; ability to exercise discretion and uphold confidentiality when handling sensitive information
  • Collaborative team player with strong interpersonal and motivational skills, including ease in conveying the Milwaukee Symphony Orchestra’s mission to a wide variety of constituents
  • Self-starter with strong organization skills and the ability to manage multiple tasks and meet deadlines
  • Articulate, with strong written communications and presentation skills
  • Ability to work both independently and as part of a team in a fast-paced environment, providing quick turnaround on requests
  • Must be able to verify and defend conclusions using documented sources
  • Adaptable and responsive to feedback; quick to learn new systems and processes

APPLICATION PROCESS

Please submit your resume, addressed to Shannon Rolbiecki, Director of Campaign & Leadership Gifts, by email in PDF or Word formats to rolbieckis@mso.org. Please, no phone calls or hard copy/physical mail submissions.

The MSO is an Equal Opportunity Employer.

AUDITIONS

Information on upcoming audition opportunities: