The Milwaukee Symphony Orchestra currently has the following employment opportunities available:
Director of Artistic Planning
DIRECTOR OF ARTISTIC PLANNING
JOB PURPOSE AND REPORTING STRUCTURE:
Under the supervision of the President & Executive Director, the Director of Artistic Planning provides the best possible support for the organization through coordination and facilitation of the artistic processes of the Milwaukee Symphony Orchestra (MSO). With the counsel of the Music Director and any other titled conductor, the Director of Artistic Planning assists with the creation, curation, and implementation of artistic goals, coordinates the development of the annual season concert plan and related expense budgets through booking of guest artists and fee negotiations, assists with special events, and maintains and conveys the highest artistic standards of the MSO.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage the artistic programming process for the organization. In conjunction with the Music Director and any other titled Conductor, complete research and planning for all classical programs. Work directly with appropriate staff members in other repertoire planning (specials, education concerts, tours, etc.).
- Work collaboratively with the Marketing department to ensure that programming maximizes subscription and single ticket earned revenue.
- Develop and maintain the artistic budget for all classical programs, including the day to day tracking and forecasting of expenses. Work directly with Finance department and other appropriate staff members to develop and maintain the artistic budget for other concert events (specials, education, tours, etc.). Ensure that other budget factors are considered when planning repertoire (such as music rental, extra musicians, production costs, etc.).
- Arrange for commissioned works when programmed; work with Development department to locate funding for same.
- Work with Operations department in developing season schedule and rehearsal orders.
- Negotiate fees and schedules with artist managements for all classical, special, and education guest conductors and artists, and issue contracts for same. Distribute contract riders and rehearsal orders to staff as directed. Enforce contract terms. Document and maintain records of artist contacts, contracts, and information with electronic databases (OPAS, ArtsVision) and file systems; provide information as needed to other departments.
- Ensure that program information is communicated to staff according to internal guidelines. Coordinate with the Finance department the timely payment of artist fees. Proofread all materials containing program information (including concert programs and advertisements) about Music Director or guest artists.
- Cultivate strong and positive relationships with artists’ managers, agents and administrative colleagues nationally and internationally.
- Complete visa applications for international artists where applicable.
- Proofread all materials containing program information (including concert programs and advertisements).
- Maintain records of talent in the region available for emergency replacement in case of last-minute cancellations. Schedule and administer (with Operations department and staff conductors) periodic auditions for local talent.
- Administer material received from artist managers, as well as scores and tapes from composers and artists. Route selected material to conductors for review; maintain and update collection of these materials.
- With Musicians’ Artistic Liaison Committee and Music Director, discuss and address artistic issues and concerns of the Orchestra.
- Perform artist duty and rehearsal duty as assigned. Escort artist(s) to appearances at Education, Development and Public Relations events as needed.
- Assist Director of Operations in administering all recording processes or other artistic media projects, including but not limited to, archival recordings, radio broadcasts, television or internet projects. Serve as management member of Media Committee. Maintain media tracking grid for all guest artists and conductors, and work with Director of Operations to ensure contractual obligations for media are met.
Artist Liaison & Assistant to the Music Director; Assistant Conductor; Chorus Director
EDUCATION AND/OR EXPERIENCE
This position requires a bachelor's degree in a related discipline and previous artistic administration/management experience with a professional orchestra or performing arts group.
CERTIFICATES OR LICENSES REQUIRED
This position requires a valid Wisconsin Driver's License and a clean driving record.
CONTACTS WITH OTHERS
This position interacts with all levels of the organization including staff and musicians, the public, artists and Board Members.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Excellent communication skills, both verbal and written, are required.
OTHER SKILLS AND ABILITIES
Must have an interest in and understanding of orchestra repertoire and have a comfort level with performing artists. This position requires the ability to work effectively with musicians, staff, guest artists, presenters, volunteers, and the general public. The ability to act with discretion and handle sensitive, confidential information is a must. This position requires excellent organizational skills, good telephone manner, discretion, ability to manage and prioritize multiple projects at one time and facility in the use of computer programs such as Microsoft Word, Excel, Outlook, and database software (OPAS, ArtsVision, Access). This position requires the availability to work evening and weekend hours as needed.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific physical abilities require by this job include the ability to walk, stand, and move agilely in venues and production spaces; ability to talk and hear; ability to lift and carry up to 25 lbs.; ability to drive a car. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
The above is representative of the position; there may be other activities or responsibilities required which are not listed. This does not constitute a contract with any person in any position.
Please send resume to firstname.lastname@example.org. The Milwaukee Symphony Orchestra is an equal opportunity employer.