The Milwaukee Symphony Orchestra currently has the following employment opportunities available:
Partnerships and Events Manager
Partnerships and Events Manager
JOB PURPOSE AND REPORTING STRUCTURE
Under the direction of the Director of Shared Experiences, the Project Manager works across all departments and community partners to:
- Manage projects from fundraisers to the neighborhood residency for all constituencies, with an eye to efficiency and impact
- Support SED initiatives internally by building logistics out to fit determined strategy
- Make sponsorship asks and manage those partners, so they stay as happy as our patrons
Projects include concert experience design, In the Neighborhood, MSO Mondays at Colectivo, Symphony Soiree, Grape Expectations, Secret Symphony, Meet the Artists Luncheons, Audrey G Baird Stars of Tomorrow, and the Lynn Chappy Salon Series.
ESSENTIAL DUTIES AND RESONSIBILITIES
Work in concert with other staff to prepare, plan and execute events and strategic initiatives based on SED-confirmed direction while staying within budget. Build out partnerships and strategically arrange deals, while maintaining the high level of quality our audience expects.
- Renew raffle licenses yearly
- Organize and clear dates on calendars, reserve rooms, help identify speakers, volunteer needs and communicate that in a timely fashion
- Maintain relationships by following through on sponsorship agreements, making sure stage announcements are complete, checking Encore/website listings, etc. Organize sponsorship and event development paperwork (billing, sponsorship sheet, event forms, post-mortems, signage, etc)
- Invoice and facilitate payment for sponsors, musicians, participants, and successful auction bidders
- Facilitate event promotion through Marketing and Communications while respecting others workloads and deadlines
- Manage volunteer opportunities, posting listings and coordinating on site
- Provide clerical support for the Forte Board, its committees and their programmatic initiatives
- Represent the MSO as the single point of contact at public events and concerts as scheduled
- Assist with UPAF and other campaigns or projects as directed or needed
- Additional duties may be assigned for professional growth and as the needs of the office change
Partnerships and Events
- Assess venue feasibility, opportunities with Operations
- Adhere to timelines and budgets; provide advance thought on event protocol, timing, and structure, including roles and responsibilities of staff, volunteer leadership and service volunteers.
- Think through project flow and timing to anticipate customer, staff and volunteer needs i.e. disabilities; restrooms; coat racks; parking; signage; etc. Follow event best practices when building out menu, etc.
- Contract with catering, valet, flowers, etc. and serve as liaison with venues. Liaison with Operations for performers, speakers, photographers, entertainment, etc.
- Submit marketing and finance requests correctly, on time, and using the protocols presented by those teams.
- Take RSVPs and prepare attendance lists (by name and corporations)
- Prepare nametags and signage such as table tents, table cards with authorized logos as necessary; finalize printing
- Attend and run events, coordinating the efforts of volunteers, staff and musicians for the best possible outcomes
- Help secure auction items; facilitate in-kind receipting, acknowledgment, and appropriate recognition. Prepare presentation materials and staging for each item, including program copy
- Post-event follow up (timely thank yous, prizes to winners on time, post-mortems, etc)
- Prepare final report and help to analyze and evaluate each event with a focus on ROI
SUPERVISORY RESPONSIBILITIES: None
CONTACT WITH OTHERS
This position is highly visible and has contact with MSO donors, ticket buyers, Board members, Chairman’s Council, Forte, Crescendo, campaign volunteers, UPAF staff and volunteers, MSO staff and orchestra members. It requires excellent people skills, patience, and strong customer focus for multiple layers of customers.
- Passionate about Milwaukee, music and learning
- 3-5 years project/event management
- Self-motivated, with organizational skills and the ability to change direction quickly
- Strong attention to detail within the scope of a larger initiative
- Excellent writer and speaker
- Excellent Microsoft Office skills required (Excel, Word in particular); database experience a plus
- Welcome the opportunity to attend evening and weekend concerts and events regularly
- Bachelor’s degree preferred
- Experience with music, the arts, and nonprofit experience preferred
EQUIPMENT AND LICENSES REQUIRED: Access to a car and a valid driver’s license are essential. Must have a cell phone. Must be able to use a computer and related software, as well as a printer, telephone, voice mail, fax, copier/scanner and calculator.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS: Must be able to carry boxes up to 25 pounds, climb ladders to install banners or signage. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The above is representative of the position; there may be other activities or responsibilities required which are not listed. This does not constitute a contract with any person in any position.
Application Process: Please submit a cover letter and resume, addressed to Maggey Oplinger, Director of Shared Experiences, by email in PDF or Word formats to email@example.com. Please, no phone calls or hard copy/physical mail submission.
The MSO is an Equal Opportunity Employer.