The Milwaukee Symphony Orchestra currently has the following employment opportunities available:
Under the direction of the Vice President of Development, the Events Manager works across the institution to: 1) plan and execute events for the Development and Marketing departments including Season Preview Dinner, Chairman’s Council Dinner, and Music Director’s and President’s Luncheons; 2) provide fulfillment for many of the Symphony Friends benefits; 3) assist with and/or execution of Forte-authorized signature events such as Symphony Soiree, Grape Expectations, Meet the Artists Luncheons, Stars of Tomorrow, and Salon Series with a focus on ROI; 4) facilitate UPAF requests including performances, speakers, open rehearsals, etc. 5) other events as necessary.
Primary Duties and Responsibilities
- Working in concert with other staff, prepare, plan and execute events such as Season Preview Dinner, Chairman’s Council, Open Rehearsals, and Meet the Artist Luncheons. Many but not all events require the following duties:
- Adhere to timelines and budgets, provides advance thought on event protocol, timing, and structure, including roles and responsibilities of staff, volunteer leadership and service volunteers.
- Help to think through event flow and timing to anticipate customer, staff and volunteer needs i.e. accessibility needs, restrooms, coat racks, parking, signage, etc.
- Organize and clear dates on calendars, reserves rooms, help identify speakers, emcees, volunteer needs and communicates as such; consider event timing to avoid conflicts.
- At the direction of other staff, contract with catering, valet, flowers, hotels, and serve as liaison with venues. Secures and liaisons with performers, speakers, photographers, entertainment, etc.
- Prepare Save the Date material and works with Marketing to create press/communications plan.
- Write invitation copy, facilitates invitation design, creation and printing with Marketing.
- Identify target audience, pull appropriate mailing lists, provide printing counts to Marketing, and sort and send invitations with volunteer assistance. Investigate and resend invitations that are misaddressed. Periodically provide sales reports to leadership and volunteers.
- Assist in the preparation of seating charts and briefing memorandums, scripting and talking points, and background for MSO leadership and volunteers.
- Take RSVPs and prepares attendance lists (by name and corporations), prepares nametags and signage such table tents, table cards with authorized logo’s as necessary; finalizes printing of programs; sends instructions to dignitaries; ensures arrangements for arrival are confirmed;
- Help secure auction items, facilitates in-kind receipting, acknowledgment, and appropriate recognition. Prepares presentation materials and staging for each item, including program copy.
- Renew raffle license yearly if necessary.
- Invoice and facilitate payment of all sponsors, participants, and successful auction bidders, and investigates the use of technology to make the process more efficient.
- Facilitate event promotion such as press releases, program inserts/copy, banners, web and social media communications as necessary working through the Vice President of Marketing and Communications while respecting others workloads and deadlines.
- Prepare final report and helps to analyze and evaluates each event with a focus on ROI.
- Provide all clerical support for the Forte Board, its committees and their programmatic initiatives in the areas of Education, Patron Engagement, Marketing, Membership, and Events.
- Assume an entrepreneurial approach to developing and initiating new revenue opportunities, community partnership, and venues for volunteer involvement.
- As part of the Development team, works to leverage relationships with prospects to explore all avenues for increased giving as well as planned giving opportunities.
- Assist with various development events and functions to raise awareness and contributions.
- Serve as Forte and Development representative at public events and MSO concerts as needed.
- Assist with UPAF and other campaigns or projects as directed or needed.
- Additional duties may be assigned for professional growth and as the needs of the office change.
Education and Qualifications
The Milwaukee Symphony Orchestra seeks a candidate with one to three years of project or event management or development experience in a non-profit environment, preferably in the arts. The most successful candidate will be self-motivated with demonstrated organizational skills and high attention-to-detail. This position is visible and has contact with MSO leadership, campaign volunteers, MSO staff and orchestra members and prominent community leaders.
A Bachelor’s degree, ease in working with Microsoft Office, Word and Excel, and database experience is required. Tessitura database experience and knowledge of music is helpful. This position requires strong verbal and written communication skills.
Access to a car and a valid driver’s license are essential to perform this position. Must have a cell phone. Must be able to use a personal computer and related software, as well as carry boxes up to 25 pounds, and climb ladders to install banners or signage. The successful candidate will welcome the opportunity to attend evening and weekend concerts on a regular basis, to participate in special events, and to become a visible and active member of the Milwaukee community.
Send your resume as Word or PDF attachment to email@example.com. The Milwaukee Symphony Orchestra is an equal opportunity employer.